| Role Description |
The Treasurer is a legally required role as a Corporate Officer.
The four corporate officers are a subset of the Mates And Dates Board of Directors.
See description under the President role for the general duties of the Mates And Dates Board of Directors.
Specifically, the Treasurer shall:
- As authorized by the BOD, make disbursements to dinner dance facilities and bands.
- Collect and deposit member dues, fees, and any other club revenue.
- Coordinate with the Attendance Coordinator to ensure that the attendance, payment, and other records for each Mates And Dates dance agree.
- Coordinate with the Webmaster to ensure all web documentation regarding club policies and regulations is accurate and appropriate.
- Create a 6 month rolling budget, updated for each board meeting and report variance of current expenses with said budget.
- Maintain accurate financial records for the operational needs of the club.
- Maintain a checking account with Zelle access for Mates And Dates activities.
- Maintain a turnover guide with all account management information, procedures, and polices for turnover/orientation to future treasures ensuring continuity of finances for club operations.
- Maintain authorization for Treasurer and President to sign Mates And Dates checks and have online access to Mates And Dates bank accounts.
- Manage all banking and other financial accounts of Mates And Dates.
- Manage pricing and money management policies and procedures including creating proposals to the board, getting board approval, and getting approved polices and procedures documented and visible to the membership via the website.
- Prepare and distribute annual invoices for member dues and fees.
- Provide assistance to the Data Administrator to keep the member database current regarding current membership payment status.
- Provide newsletter input or manage individual or group communication to members or prospective attendees on policies regarding prices and fee payment processes.
- Reimburse Dance Committee members and other Board members for their authorized expenses.
- Submit a current financial statement at BOD meetings.
- Submit to the Board of Directors a fiscal year-end report for the preceeding year and a budget for the upcoming year.
- With approval from the President, Treasurer may pay non-recurring expenses of up to $200 without the prior vote of the BOD. Any such action will be reported at the next BOD meeting and entered into the minutes.
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