Help

ID	455
Meta Id
Contact Id	Warning: Undefined array key "contact_id" in /home/u757283525/domains/matesanddates.org/public_html/help.php on line 606 Warning: Undefined array key "contact_id" in /home/u757283525/domains/matesanddates.org/public_html/help.php on line 606
Language
Topic
Subtopic
Application
Context
Summary
Help Type	-OR-
Sequence
Level
Module
Table Name
Field Name
Keywords
Short Help	Mailing Labels Overview
Long Help	The mailing label system provides the ability to create a printable page that will fit the Avery 5160 mailing label sheet of labels. The initial page provides two selection options: <UL> <LI>Scope: Filter selection of which people to include <UL> <LI><B>Entire Roster</B>: Used as a check to proof the list, mainly for cleanup. </LI> <LI><B>Newsletter Subscribers</B>: Each person record has an attribute of <B>Newsletter</B> which can either be <B>Y</B> or <B>N</B>. This option collects those who are opted in where this value is <B>Y</B>. </LI> <LI><B>Opted Out Members</B>: Same as above, but their <B>Newsletter</B> is <B>N</B>. </LI> <LI><B>All Prospects</B>: Anyone in the people table whose <B>Membership Progress</B> is not <I>Member</I>. </LI> <LI><B>Opted In Prospects</B>: As above but the newsletter attribute is set to <B>Y</B>. </LI> <LI><B>Opted Out Prospects</B>: As above but the newsletter attribute is set to <B>N</B>. </LI> <LI><B>All Members</B>: All members, meaning everyone in the members table (imported from the original dropbox Microsoft Access database) regardless of their dues status whose notification status includes <B>Postal Mail</B>. </LI> <LI><B>Member Subscribers</B>: Same as above, and their newsletter attribute is set to <B>Y</B>. </LI> <LI><B>Opted In Members</B>: Members whose newsletter attribute is set to <B>Y</B>. </LI> <LI><B>Paid Members</B>: Members whose current dues status is 'Paid Member'. </LI> <LI><B>Recent Attendees</B>: Anyone attending the last 2 dances (implemented as anyone attending anything in the last 75 days) . </LI> <LI><B>Past Attendees</B>: Anyone attending a dance since the system went online in July 2025. </LI> <LI><B>Last Dance Attendees</B>: Anyone attending the last dance (implemented as anyone attending anything in the last 50 days). </LI> </UL> </LI> <LI>Delivery <UL> <LI><B>See To Print</B>: You see a printable sheet as it will appear and then you can manually print it to your printer. </LI> <LI><B>Save To Website</B>: Save the output to the website, archiving it to <A HREF=https://matesanddates.org/maillabels> https://matesanddates.org/maillabels</A> where anyone can retrieve it. </LI> <LI><B>Download PDF</B>: Directly downloads the mailing label file without displaying it. </LI> </UL> </LI> </UL> You make the two selections and click on the button labeled <B>Print</B> and the database selects the set of people/couples to mail to and provides the list in the delivery format you choose. The key filters work on the <B>Newsletter</B> attribute of the person record (via the <A HREF=/people.php>Who</A> utility) and the notification attribute from the <A HREF=/members.php> Members</A> utility.
Last Modified	2025-11-12 23:16:29

Questions, feedback, or website issues; please let us know by filling out the feedback form or emailing Webmaster.
Last Modified: December 12 2025 @ 14:49 PST

Statcounter

Stats